Forms
As part of our ongoing initiative to improve services to the college community, we held several focus groups to address isssues related to purchasing procedures. As a result of some of the discussions we have revised some of our forms and created new versions for use with Adobe Acrobat. These forms are designed to be filled out on the computer, printed and signed, and sent to the Fiscal and Business Services Center (FBSC), 1146 Boylan Hall. The forms must be printed because they still require signatures. Departments can also print the forms and enter the information by hand.
Please note the effective date next to each form. This indicates the date the form was last updated.
Purchasing Forms
- Purchase Requisition [Effective Date: August 27, 2007]
Use when purchasing five items or less. When purchasing more than five items, fill out the top part of this form and attach an OTPS Detail Sheet. When attaching other forms, please make sure to check the appropriates boxes indicating which additional forms are attached. - OTPS Detail Sheet [Effective Date: December 21, 2006]
Use when purchasing more than five items: list the items on this form. Also fill out the top part of the Purchase Requisition form. - OTPS Detail Sheet (16-30) [December 21, 2006]
Add this form to the OTPS Detail Sheet when purchasing more than 15 items. Also fill out the top part of the Purchase Requisition form. - OTPS Detail Sheet (31-45) [December 21, 2006]
Add this form to the OTPS Detail Sheet and the OTPS Detail Sheet (16-30) when purchasing more than 30 items. Also fill out the top part of the Purchase Requisition form. - Additional Suggested Vendors Form [December 21, 2006]
Use when you would like to suggest more than one vendor attach an Additional Suggested Vendors Form to the Purchase Requisition. - Authorization to Travel Form [June 16, 2006]
Used for travel reimbursement. Approval must be obtained in advance of travel. - Personal Reimbursement Form [May 12, 2008]
Use for personal reimbursement. Limited use based on personal reimbursement guidelines. - Honorarium Payment Request Form [February 27, 2009]
Use to pay an individual who is not a City or State Employee. Be sure to fill out a W-9 and the Standard Voucher (Form AC-92) as well. - W-9 [May 12, 2008]
Used for all taxpayer identification number and certification. - Compliance With Public Officers Law 73(4) Form [March 16, 2007]
Used for all new vendors solicited to do business with Brooklyn College including outside contractors. - Standard Voucher (Form AC-92)
Use with Honorarium Payment Request Form.