Mailing Services
New United States Postal Service rates go into effect on Monday, May 12th, 2008. The table below lists rates and fees frequently used by members of the Brooklyn College community. For additional rates and information, please contact the Office of Mailing Services at extension 5237.
US Postal Service forever stamps purchased at the rate of $0.41 prior to May 12th, 2008 can be used to mail a one ounce first class letter regardless of the new rate changes.
| Item | Current Rate | New Rate | Increase |
| First class mail, 1 ounce letter (Minumun letter dimensions: 3 1/2 in. x 5 in.) (Maximum letter dimensions: 6 1/8 in. x 11 1/2 in., 1/4 in. thick) |
$0.41 | $0.42 | $0.01 |
| First class mail, 2 ounce letter | $0.58 | $0.59 | $0.01 |
| First class mail, 1 ounce flat (Minimum flat dimensions: 6 1/8 x 11 1/2 in.) (Maximum flat dimensions: 12 in. x 15 in., 3/4 in. thick) |
$0.80 | $0.83 | $0.03 |
| First class mail, 2 ounce flat | $0.97 | $1.00 | $0.03 |
| First class mail, 1 ounce parcel | $1.13 | $1.17 | $0.04 |
| First class mail, 2 ounce parcel | $1.30 | $1.34 | $0.04 |
| Each additional ounce of First Class Mail increases at increments of $0.17 | |||
| Priority Mail, up to 1 pound | $4.60 | $4.80 | $0.20 |
| Express Mail, flat rate | $16.25 | $16.50 | $0.25 |
| Certified mail | $2.70 | $2.70 | $0.00 |
| Return Receipt (by mail) | $2.15 | $2.20 | $0.05 |
| Return Receipt (electronic) | $0.85 | $1.00 | $0.15 |
The Office of Mailing Services follows standard US Postal regulations and guidelines to determine the timeframes, packaging, and method of delivery of standard mailings.
Mailing Services window hours are from 10:00 am to 5:00 pm daily. Outgoing mail for the United States Postal Service leaves Brooklyn College at 3:00 p.m. daily. Mail for same-day processing must be brought to Mailing Services NO LATER THAN 2:30 PM.
Interoffice Mail
All inter-office mail must be placed in inter-office envelopes and have a full name and department of the person it is being delivered to. Room numbers and first names only are not acceptable. If Brooklyn College envelopes are used for interoffice mail, please indicate this when mail is delivered to the Mailing Services office to prevent unnecessary use of postage funds.
OUTGOING MAIL
- All out-going mail must have a department name and the return address of Brooklyn College:
Brooklyn College
2900 Bedford Avenue
Brooklyn, New York 11210
- All stamped envelopes must be sealed.
- Large manila envelopes must be sealed and not stapled to prevent damage of mail pieces and mail processing equipment on campus and at US Postal Service locations.
- There will be no pre-stamping of mail. Business reply envelopes are available for purchase in Central Stores. The Department of Mailing Services must be notified before these envelopes are used.
- Mail to be forwarded must have the old address covered completely, preferably with a label. The new address must be written over this label clearly.
- Mail to be returned to the sender must have the addressee information covered completely, preferably with a label. “RETURN TO SENDER” must be written over this label.
Large Mailings
Please contact the Office of Mailing Services prior to submission of mailings over 200 pieces. Your department may be able to achieve significant cost savings by presorting mail.
CUNY MAIL
The CUNY messenger comes to Brooklyn College once a day between the hours of 9:00am and 10:00am. CUNY mail is taken to 535 East 80th Street and then to the various CUNY locations THE NEXT DAY.
UNITED PARCEL SERVICE
Brooklyn College uses United Parcel Service (UPS) for overnight delivery services. The costs for UPS services are charged to the user’s OTPS budgets in the Integrated Fund Accounting System (IFAS). LARGE PACKAGES - Central Routing and Receiving handles all large packages for UPS. This department can be reached at extension 5770.
PRESORTED MAIL (NON PROFIT AND PRESORTED FIRST CLASS MAIL)
Departments are urged to allow Mailing Services to prepare their presorted mailings via automation. The processing costs for automated non-profit mailings are as follows (postage excluded):
| Postal Code, correct and presort addresses | $10 per thousand |
| Inkjet addresses (including bar code) | $10 per thousand |
| Inkjet indicia (permit imprint) | $ included in above services |
| Tabbing | $12 per thousand |
- The Department of Mailing Services should be contacted at least two weeks in advance for proper instructions before presorted mailings are prepared.
- Preprinted bulk mail must be received no later than 12:00 p.m. for same day processing.
- Permit numbers may only be used for matters pertaining to Brooklyn College and require prior approval from the Department of Mailing Services.
NOTE: PROCEDURES FOR THE CHARGEBACK OF TAX-LEVY NON-PROFIT MAILING CHARGES TO THE USER’S DEPARTMENTAL BUDGET IN IFAS ARE THE SAME AS FOR UPS AS NOTED ABOVE.
Documatch Integrated Mailing System
Mailing Services provides letter finishing services using the DocuMatch Integrated Mailing System. This system prints personalized 8 ½ x 11 letters with matching envelopes. It can also add up to 2 additional preprinted pages and/or inserts. The Department of Mailing Services should be contacted at least two (2) weeks in advance for proper instructions before these mailings are prepared.
| DocuMatch Pricing | |
| Printing – 1 page | $ 45.00 per thousand |
| Printing – 2 page | $ 90.00 per thousand |
| Printing – 1 page duplex | $ 90.00 per thousand |
| Insert – brochure/#9 envelope | $ 17.50 per thousand |
| Insert – 1 page | $ 35.00 per thousand |
| Insert – 1 page + brochure | $ 52.50 per thousand |
| Insert – 1 page + #9 envelope | $ 52.50 per thousand |
| Insert – 2 pages | $ 70.00 per thousand |
| Insert – 2 pages + brochure | $ 87.50 per thousand |
| Insert – 2 pages + #9 envelope | $ 87.50 per thousand |
| Address Envelope | $ 10.00 per thousand |
| Envelope – Special Message | $ included in above services |
GENERAL SERVICES
General services such as the purchase of stamps, overnight express mail (USPS), priority mail, or personal mailings can be provided by the Department of Mailing Services. These services can only be utilized when user’s method of payment is by personal check (with identification) or money order, in advance.
NO PERSONAL MAIL WILL BE PROCESSED UNLESS IT IS PAID FOR IN ADVANCE BY CHECK OR MONEY ORDER WITH PROPER PROOF OF IDENTIFICATION.