How to get help:
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Emergencies
Leaks, power outages, fumes, etc -
Submit Work Request
Repair, special cleaning, light bulb replacement, furniture move -
Check Work Request Status
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Propose a Poject
Renovations, office relocations, painting, event setup etc -
Routine Building Maintenance
Projects:
Propose a Poject
The definition of a project can easily be confused with a request for repair. Repair is defined as fixing something that presently exists within a space or building. A project is any work that results in an upgrade of the space, or its use.
For example, a repair is reinstalling a window shade that is loose. Installing new window shades in a room is an upgrade. Painting walls after a leak is repair work is a repair, while asking to have a room painted is an upgrade. Additional examples of projects include replacing old slate black boards with white boards, requesting carpet for a room, requesting new furniture, requesting a sink to be installed, requesting additional electrical power for new equipment, additional walls to divide a space, building new shelves, changing the existing use of a space to another use, i.e. making old classrooms into offices. The list is endless, but this should serve as a guideline. If you have any doubts, please call Facilities Planning at X5094.
It is strongly recommended that anyone who is considering moves, exchanging space between departments, or creating space for new hires, refer to the Policy on Academic and Academic-Related Space and Guidelines for Implementation issued by the Provost in April 2006. Moves covered within the guidelines, must be approved by the Provost prior to the start of the project.
Minor Renovation Projects (Including painting and new flooring)
After the Department chair or designee has established that funds for the project are available, a call should be made to Facilities Planning at x5049 to request a meeting with an architect/designer who will do the following:
- Conduct interview to determine how the space will be used
- Prepare a sketch, if necessary, for the user’s approval
- Prepare an estimate for user to verify that funds for the construction are available
- Prepare a tentative schedule for user.
Guidelines for requesting typical minor renovation projects:
New furniture: The campus standard furniture is purchased from Hermann Miller, who is on state contract. It takes on average, 16 weeks to have new furniture ordered and delivered. The process is as follows:
- 2 weeks for Facilities to arrange a meeting with the department and to finalize the choice of furniture
- 3 weeks for the designer to work with state contracting company(s) to get a cost estimate and finalize the order
- 1 week for purchasing to process the order. This assumes that the funding source is established.
- 10 weeks for delivery and installation
Simple upgrades (office type space): These requests should be submitted three months in advance of the desired occupancy, four months if new furniture is involved.
Complicated upgrades (laboratory type space) - renovation including plumbing, electrical, etc should be submitted at least 6 to 7 months prior to occupancy. When a department is contemplating a large number of hires, it is essential to have Provost approval prior to contacting Facilities.
Equipment installation: Facilities does not install specialized equipment for sciences and technologies, or anything requiring more than a standard electrical outlet. Departments should purchase the installation from the vendor who has specially trained staff that can properly install and certify that the equipment will function according to the intended use. Facilities can assist with the modification of the space. However the CLT for the department will need to identify what physical changes are required and verify that departmental funding is available to pay for the modifications. Depending upon the extent of the modifications, the department may need to hire an outside architect or engineer to design the installation and meet CUNY regulations.
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