Unusual Enrollment History

Beginning with the 2013–14 award year, the U.S. Department of Education added the Unusual Enrollment History Flag to the Institutional Student Information Record (ISIR). According to Dear Colleague Letter GEN-13-09, the purpose of the UEH Flag is to identify instances of potential fraud and abuse of the Federal Pell Grant Program. 

While some students have legitimate reasons for unusual enrollment histories, other students may enroll in post-secondary schools long enough to receive credit balance payments, leave the institutions, and repeat the process at other schools.

Students with an unusual enrollment history, based on the department's edit criteria, will have one of the following UEH flags and C codes on their ISIRs.

 

UEH Flag Value  C Code  Comment Code  Flag Description  School Action to Reslove Flag 
 N No  None  Enrollment pattern
not unusual 
 No school action required.
 2 Yes  359  Possible enrollment
pattern problem 
School must review enrollment/
academic and financial aid records
for past three years. 
 3 Yes  360  Questionable enrollment pattern  School must review enrollment/
academic and financial aid records for past three award years. 

Determining Title IV Aid Eligibility

Brooklyn College has established policies and procedures to determine whether the documentation obtained supports the student's explanation and demonstrates that the student did not enroll only to receive a Title IV credit balance payment. Brooklyn College must document its decision in the student's file, and the student cannot appeal the decision to the department.

Eligibility Approved

If the documentation supports an assertion that the student did not enroll in multiple schools/programs solely to obtain the credit balance payment, then the student is eligible for additional Title IV funds. Brooklyn College must document its determination in the student's file and process the student's Title IV aid accordingly. 

Eligibility Denied

The student loses eligibility for all Title IV aid if both of the following are true:

  • The student did not earn academic credit at one or more of the prior schools. 
  • After reviewing a student's submitted UEH Appeal Form, Brooklyn College determines that the documentation fails to disprove that the student enrolled in multiple programs solely to obtain the credit balance payment. 

Brooklyn College will document its determination in the student's file and provide the student with an opportunity to question and appeal the decision. The Brooklyn College Office of Financial Aid will also provide students with information about regaining eligibility. 

Reinstatement of Eligibility

All students who have lost eligibility for all Title IV aid and would like to appeal for reinstatement must complete an UEH Appeal Form. If granted, students must adhere strictly to all conditions of their reinstatement. 

Note: The department indicates that it expects the school's policies to require that the student complete academic credit as at least a part of the basis for an UEH appeal and potential reinstatement of Title IV aid.

When a student regains eligibility under these provisions, eligibility for Pell Grant and campus-based aid begins in the payment period during which the student regained that eligibility. For Direct Loans, eligibility begins with the period of enrollment during which the student regained eligibility.