Instructions on How to File an Online E-Petition for an Exception to the Bulletin
Please follow the instructions below to submit an e-Petition for an exception to policy or procedure:
- Log in to BC WebCentral
- Click “E-Services”
- Click “Undergraduate Student Transactions”
- Click “Petition for an Exception to the Bulletin”
- Select type of petition
- Provide requested information
- Upload supporting documentation
All petitions require, at minimum, a “letter of position” from a faculty advisor, deputy chairperson, or chairperson regarding the petition.
All petitions require some form of supporting documentation. Please review common types of petitions below, and the required supporting documentation for each type. It’s worthwhile to review this list before submitting your petition. If none of these represent what you are asking for, please select “Uncategorized Petition.”
Add a Course After the Deadline
If you are going to ask permission to add a course after the add deadline, it is imperative that you have a letter of position from the professor of the course you wish to add, cosigned by the deputy chairperson or chairperson of the respective academic department or interdisciplinary program, stating whether or not they support your request. Moreover, you will be asked to explain the extenuating circumstances and/or academic justification for such a request.
Appeal Grade After Denial by Departmental Grade Appeal Committee
This type of petition can only be submitted after you have appealed directly to your professor, and the respective departmental grade appeal committee. For this type of petition to be considered, you will have to attach a letter of position from your professor, and/or the departmental grade appeal committee.
Change WN Grade After the Deadline
If you are going to ask permission to change a WN grade after the add deadline, it is imperative that you have a letter of position from the professor of the course for which you received a WN grade, cosigned by the deputy chairperson or chairperson of the respective academic department or interdisciplinary program, stating whether or not they support your request. Moreover, you will be asked to explain the extenuating circumstances and/or academic justification for such a request.
Course Exemption
If you are going to ask for a course exemption, it is imperative that you have a letter of position from the deputy chairperson, or chairperson of the respective academic department or interdisciplinary program that administers the course, stating whether or not they support your request. Moreover, you will be asked to explain the extenuating circumstances and/or academic justification for such a request. (Please note if you receive an exemption, you do not receive any credits for the course.)
Course Substitution
If you are going to ask for a course substitution, it is imperative that you have a letter of position from the deputy chairperson, or chairperson of the respective academic department or interdisciplinary program that administers the course, stating whether or not they support your request. Moreover, you will be asked to explain the extenuating circumstances and/or academic justification for such a request.
Drop a Course After the Deadline
If you are going to ask permission to drop a course after the drop deadline, it is imperative that you have a letter of position, or an instructor’s note, from the professor of the course you wish to drop, stating whether or not they support your request. Moreover, you will be asked to explain the extenuating circumstances and/or academic justification for such a request. Furthermore, you must upload a completed Financial Aid and Bursar Liability (pdf) as part of your supporting documentation.
Graduate Under a Prior Bulletin
If you are going to ask permission to graduate under a prior bulletin, it is imperative that you have a letter of position from the deputy chairperson, or chairperson of your major department or program, stating whether or not they support your request. The letter of position must also clearly identify which bulletin year you are requesting to graduate under. Moreover, you will be asked to explain the extenuating circumstances and/or academic justification for such a request.
Readmit with GPA below 2.0
This type of petition can only be submitted after you have met with an academic advisor from the Center for Academic Advisement and Student Success (CAASS) to determine your eligibility for readmission, and to develop an academic plan for you to follow if readmitted. For this type of petition to be considered, you will have to attach a Readmission Application completed by said academic advisor.
Register for 8 Credits or More in a Winter Session
If you are going to ask permission to register for more than the allowable credits in a 3-week winter session, it is imperative that you have a letter of position from the deputy chairperson, or chairperson of your major department or program, stating whether or not they support your request. Moreover, you will be asked to explain the extenuating circumstances and/or academic justification for such a request.
Register for 10 Credits or More in a Summer Session
If you are going to ask permission to register for more than the allowable credits in a 5-week summer session, it is imperative that you have a letter of position from the deputy chairperson, or chairperson of your major department or program, stating whether or not they support your request. Moreover, you will be asked to explain the extenuating circumstances and/or academic justification for such a request.
Register for 19 Credits or More in Fall/Spring Semester
If you are going to ask permission to register for more than the allowable credits in a 15-week fall or spring semester, it is imperative that you have a letter of position from the deputy chairperson, or chairperson of your major department or program, stating whether or not they support your request. Moreover, you will be asked to explain the extenuating circumstances and/or academic justification for such a request.
Resolve an INC/FIN Grade After the Deadline
If you are going to ask permission to change an INC/FIN grade after the add deadline, it is imperative that you have a letter of position from the professor of the course for which you received an INC/FIN grade, cosigned by the deputy chairperson or chairperson of the respective academic department or interdisciplinary program, stating whether or not they support your request. The letter of position should include a suggested new grade for the course, or a new deadline for you to complete missing work. Moreover, you will be asked to explain the extenuating circumstances and/or academic justification for such a request.
Retroactive Withdrawal after the Deadline
If you are going to ask for a retroactive withdrawal after the deadline, it is imperative that you have a letter of position, or an instructor’s note, from the professor of the course(s) you wish to retroactively withdraw from, stating whether or not they support your request. If you cannot acquire a letter of position, or an instructor’s note, from a professor, you may instead submit a letter of position from the deputy chairperson or chairperson of your major department or program. Moreover, you will be asked to explain the extenuating circumstances and/or academic justification for such a request. Furthermore, you must upload a completed Financial Aid and Bursar Liability (pdf) as part of your supporting documentation.
Uncategorized Petition
This type of petition should only be considered after a comprehensive discussion with a faculty advisor or academic advisor from CAASS, who will outline the necessary supporting documentation for you to proceed with the petition.
Further Questions
All petitions with supporting documentation will be reviewed by the Faculty Committee on Course and Standing, and decisions will be communicated to student’s via e-mail. If you have further questions regarding the e-Petition process, please e-mail academicstanding@brooklyn.cuny.edu.
